There are multiple reasons why a business might implement an encrypted email communication into their digital workflow. Maybe the goal is to comply with the Health Insurance Portability and Accountability Act or improve the speed and efficiency of communication or to just simply improve the tracking of sensitive information.
Whatever the reason, here are some key factors to consider when deciding on an encrypted email solution:
1) Will the solution integrate into my existing workflow? There are many different encrypted email solutions in the market, but only a select few have the ability to directly integrate into your existing email client or patient workflow and truly optimize the speed, efficiency and tracking of your patient and partner communications.
2) Are there any limitations to the sizes of files I can send? One of the benefits of integrating a secure email solution into your workflow is that some (but not all) allow you to send and store files that are larger in size than your standard email client. This is because standard email communications are typically limited in size either by the email provider (Google, Yahoo, etc.) or your network firewall restrictions. Make sure to look for an encrypted email provider that allows you to send files up to 500 MB in size and store at least 10 GB of data. This will ensure that no matter what type of dentistry you are doing, you’ll be able to share everything you need to with your patients and business partners.
3) Can the email solution work for me and others while we’re “on the go”? While most of your business day is spent in the office, it’ll be helpful to implement a solution that will be simple for you and those you collaborate with to easily access information on the go. Make sure the solution is mobile friendly, so the information you need can be accessed when you need it most.
In addition to the factors above, a good encrypted email solution will provide numerous speed, efficiency, cost, security and compliance benefits.
Who says change isn’t a good thing?
