When it comes to data backup and securing protected health information (PHI), the Health Insurance Portability and Accountability Act has extensive requirements. Keep these tips in mind when reviewing which data backup method to use:
- You have the capability to restore all information previously contained in your practice management software, imaging software and other important documents.
- Backups occur frequently, so any and all data needed is backed up in a timely manner.
- Backed-up data is taken off site and protected with encryption technology.
Next, educate yourself on the different data back-up methods.
- Tape or disk backups can easily be taken off site, but aren’t always encrypted and can have a high failure rate regarding data restoration.
- External hard drives can be encrypted, but it’s a manual process to switch out the drive and take them off site on a daily basis.
- Off-site data backup companies can encrypt data while in transit and at rest while storing your data outside of your office. This is in addition to assisting in the restoring of information and making sure data is backed up frequently.
Many back-up companies are similar, but trustworthiness is important. You don’t want to lose your data and then be unable to contact the company that is supposed to help and guide you through restoring your PHI and essential business information.
For more specific information on HIPAA requirements, visit: www.hhs.gov/hipaa
The Digital Dental Record is your independent resource and trusted advisor for HIPAA compliant business and technology solutions. Visit us at www.dentalrecord.com
